Privacy Policy

1. Introduction

Outpost Media (“we,” “us,” or “our”), a DBA of The Session Media LLC and part of the Black Hills Consortium, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with our website, podcast channels, video content, newsletters, social media accounts, and related services (collectively, the “Services”).

2. Information We Collect

2.1 Content Consumption Data

When you consume our content across any channel, we may collect information about your viewing and listening behavior including:

• Podcast episode downloads, play duration, and completion rates
• Video view counts, watch time, and engagement metrics (likes, comments, shares)
• Website page views, time on page, and navigation patterns
• Content preferences and channel affinities across our 9-channel network
• Device type, browser, and operating system used to access content

2.2 Newsletter and Subscriber Data

When you subscribe to our newsletters or Substack publications, we collect:

• Email address and display name
• Subscription preferences (which channels or shows you follow)
• Open rates and click-through data for email communications
• Subscription date and engagement history

2.3 Podcast Analytics

Our podcast distribution partners (Spotify, Apple Podcasts, and others) provide us with aggregated and anonymized listener analytics including:

• Geographic distribution of listeners (country, state, city)
• Listener demographics where available (age range, gender)
• Listening platform and device information
• Episode-level performance metrics (starts, completions, drop-off points)
• Subscriber growth and retention rates per show

2.4 Social Engagement Tracking

When you interact with our content on social media platforms (X, Instagram, TikTok, YouTube), we may access publicly available data including:

• Public profile information (username, display name, profile photo)
• Engagement data (likes, shares, comments, reposts on our content)
• Hashtag and mention tracking related to Outpost Media content
• Follower and subscriber counts on our official accounts

2.5 Studio Rental Information

If you rent THE BARN Studios, we collect contact information, billing details, and scheduling preferences necessary to facilitate your rental agreement.

2.6 Sponsor and Advertising Partner Data

If you engage with us as a sponsor or advertising partner, we collect business contact information, campaign performance data, and billing details as specified in your sponsorship agreement.

3. How We Use Your Information

We use collected information to:

• Deliver, personalize, and improve our content across all channels
• Send newsletters, show updates, and promotional communications you have opted into
• Analyze audience trends to guide editorial and programming decisions
• Measure and report on content performance for sponsors and partners
• Manage studio rental bookings and communications
• Comply with FTC disclosure requirements for sponsored content
• Protect our intellectual property and enforce our Terms of Service

4. Information Sharing

We do not sell your personal information. We may share information with:

• Black Hills Consortium entities: We may share aggregated audience data with other entities within the Black Hills Consortium for cross-promotional and ecosystem analytics purposes. Personal information is not shared between entities without your consent.
• Podcast hosting and distribution platforms: Your listening data is processed by our distribution partners (Spotify, Apple, etc.) under their respective privacy policies.
• Newsletter service providers: Your email and subscription data is processed by our email platform provider for delivery purposes.
• Sponsors and advertisers: We provide aggregated, anonymized audience demographics and performance metrics to sponsors. We do not share individual listener or viewer identities with sponsors.
• Analytics providers: We use third-party analytics tools (such as Vercel Analytics) to measure website and content performance.
• Legal obligations: We may disclose information when required by law, court order, or governmental regulation.

5. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to analyze traffic, remember preferences, and improve user experience. You can control cookie settings through your browser preferences. Disabling cookies may affect your ability to use certain features of our website.

6. Data Retention

We retain content consumption data and analytics for as long as necessary to fulfill the purposes described in this policy. Newsletter subscriber data is retained for the duration of your subscription and for a reasonable period after unsubscription for record-keeping. Studio rental records are retained for seven years for tax and accounting purposes.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate personal information
• Request deletion of your personal information
• Opt out of marketing communications at any time
• Unsubscribe from newsletters via the unsubscribe link in any email
• Request a copy of your data in a portable format

To exercise any of these rights, contact us at legal@blackhillsconsortium.org.

8. Children’s Privacy

Our Services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us immediately and we will take steps to delete it.

9. Security

We implement reasonable technical and organizational safeguards to protect your personal information. However, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security of your data.

10. Third-Party Links

Our content and website may contain links to third-party websites, platforms, and services. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services you access through our content.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. We encourage you to review this policy regularly.

12. Contact

For privacy-related questions or requests, please contact:

Outpost Media (The Session Media LLC)
Part of Black Hills Consortium
Custer, South Dakota
legal@blackhillsconsortium.org